The day sheet displays charges, payments, adjustments, and unearned revenue for your organization, locations, and individual providers for a specified date range.
Important: Only one user per location can generate the day sheet at any given time.
To view the day sheet
On the Home menu, under Reports, click (or tap) Day Sheet.
The Day Sheet page opens.
Set up the following options:
Locations - The transactions and totals for the selected locations. Do any of the following:
Select the All check box to view transactions and transaction type totals for all locations in the organization. Or, clear the check box to not view transactions and transaction type totals for any locations in the organization.
Select or clear the check box next to the current location name to view or to not view the transactions and transaction type totals for that location.
Click Select Locations to select or deselect locations.
Note: Only locations that you have access to are available.
Include Summary - To view the organization's transaction type totals (the sum of the totals for all locations in the organization), select the check box.
Date Range - The date or date range of transactions to include on the report. Leave the current date selected, or select the desired date (today, yesterday, or a specific date) or date range (last 7 days, last 30 days, this month, or a custom range).
Notes:
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A transaction is included on the report if its transaction or modified date (depending on the selected Run by option) is within the specified Date Range for the report. If the transaction was backdated, if the details of the transaction were changed after the transaction date, or if the transaction was deleted, on the report, the transaction's Modified Date (created/modified date) differs from the Transaction Date. Also, if a transaction on the report has revision history, an asterisk (*) appears next that transaction's Modified Date to indicate that there is at least one revision or cancellation.
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A deleted transaction is included on the report if its transaction date is within the specified Date Range for the report. On the report, a deleted transaction appears as strikethrough text (crossed out).
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Run By - Select whether you want to generate the day sheet by transaction date or modified date:
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Transaction date - To include transactions with a transaction date that is within the date range for the report.
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Modified date - To include transactions with a modified date that is within the date range for the report. Because running the day sheet by modified date considers the revision history of a transaction, an entry on the report might be a revision or cancellation of a transaction instead of the current version. Run the day sheet by modified date to verify that the backdating of or corrections made to transactions have been recorded.
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Include in Estimated Net Prod. - You can include charge adjustments and unapplied credit adjustments in the calculation of the Estimated Net Production amount on the report. Select any of the following check boxes:
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Charge adjustments - To include charge adjustments that affect production.
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Unapplied credit adjustments - To include credits that have not been applied.
Note: These options are available only if Transaction date is selected under Run By.
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Report Type - The types of transactions to include on the report. Select whether you want to view the full report, only the payments received, or only the adjustments made.
Provider - You can filter the report to include transactions and totals for all or specific providers or for no providers. Click (or tap) a white space in the box to display a list. Then, select All providers to display transactions and totals for each provider in addition to the practice totals, None to not display transactions and totals for any provider, or a provider to view that provider's transactions and totals. To include transactions and totals for multiple providers, you must select each provider one at a time.
Note: To remove the All providers item or a selected provider, click (or tap) the corresponding X.
Payment Tags - If the selected Report Type is Payments Only, and you are running the report for only one location, you can filter the report by payment tags. Only the tags that have been attached to payments are available. Do any of the following for any tag that you want to use to filter the report (as you click (or tap) a tag button, the status changes):
To include those payments that have a specific tag attached, click (or tap) the corresponding tag button as needed to make a green stripe appear on the left side of the button.
To include those payments that do not have a specific tag attached, click (or tap) the corresponding tag button as needed to make a red stripe appear on the left side of the button.
To include payments whether or not they have a specific tag attached, click (or tap) the corresponding tag button as needed to make the button not have a colored stripe, or do not click (or tap) the button if it already does not have a stripe.
Adjustment Tags - If the selected Report Type is Adjustments Only, and you are running the report for only one location, you can filter the report by adjustment tags. Only the tags that have been attached to adjustments are available. Do any of the following for any tag that you want to use to filter the report (as you click (or tap) a tag button, the status changes):
To include those adjustments that have a specific tag attached, click (or tap) the corresponding tag button as needed to make a green stripe appear on the left side of the button.
To include those adjustments that do not have a specific tag attached, click (or tap) the corresponding tag button as needed to make a red stripe appear on the left side of the button.
To include adjustments whether or not they have a specific tag attached, click (or tap) the corresponding tag button as needed to make the button not have a colored stripe, or do not click (or tap) the button if it already does not have a stripe.
Click (or tap) Search.
On the message that appears, click (or tap) Continue.
Wait for the report to load. This can take from one to five minutes, depending on the date range.
To print the report, click (or tap) Print.
Comments
2 comments
We do plan to have the option to run day for individual providers with our custom reports starting within a few months. I did want to share a workaround for this idea.
You are able to drag over the procedure/payment/adjustments section of the day sheet to select all of the information. Then you can copy and paste it into Excel where you can sort it by the provider column (note whether you copied the headers).
This will allow you to see the production for each provider. Unfortunately, it does not show a provider for payments or adjustments.
Applied payments are payments attached to procedures also within the date range of the day sheet. So if you ran the day sheet from April 1 to April 30, you could have a procedure earlier in the month but the payment was later that same month.
Unapplied payments are not attached to a procedure in that same date range. This can be that they are not attached to a procedure at all, or the procedure isn't in that range. An example here would be if the procedure was in March, but the payment was in April.
You add them together to get total payments in that month and can compare the sum to the payment analysis report.
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