After you have added an insurance carrier to your organization's database, you can attach plans to it.
Tip: You can also add a plan when you are attaching insurance to a patient.
Note: Adding plans to insurance carriers requires the "Create Insurance Plans" security right.
To add a plan to an insurance carrier
On the Home menu, under Insurance, click (or tap) Carriers.
The Insurance Carriers page opens.
Select an insurance carrier.
Tip: To help you locate an insurance carrier quickly, in the Filter box, enter part or all of a carrier's name, plan/employer, or group number to filter the carrier list so that it displays only those carriers that match what you enter.
The options to edit the insurance carrier become available.
Under Plans/Employers, click (or tap) Add Plan.
The options for adding the insurance plan become available.
Enter the plan or employer name, and set up the other options as needed.
Set up the following options:
Plan/Employer Name - The name of the employer or insurance plan.
Group # - The group plan number.
Claim mailing address - The address where claims for the insurance plan are sent.
Note: ZIP Codes must be nine digits.
Phone - The insurance plan administrator's contact phone number and extension (if applicable).
Fax Number - The fax number of the insurance plan administrator.
Contact - The name of the insurance plan administrator.
Email - The insurance plan administrator's email address.
Benefit Renewal Month - The month that the insurance plan's benefits reset.
Source of Payment - The type of insurance company that will remit payment: CHAMPUS, Blue Cross/Blue Shield, Commercial Insurance, Commercial Insurance (PPO), Commercial Insurance (DHMO), Medicare Part B, or Medicaid.
Note: Patients whose insurance plans have "Medicaid" as the Source of Payment will not receive billing statements, as it is illegal in many states to send billing statements to Medicaid patients.
Type - The plan covers dental or medical procedures.
Max allowable amount fee schedule - The schedule of allowed charges for the insurance plan (PPO or DHMO plan only). The selected fee schedule will be used to determine a patient's portion and the recommended write-off.
Important: For each provider (and each location that is set up as a billing provider for claims) who participates with this insurance plan, in that provider's user account (or that location's settings), you must select this carrier in the Contracted With section.
Coverage Table - The coverage table for the plan. Click (or tap) Coverage Table to open the Coverage Table for dialog box. Access to this dialog box is available only if the Plan/Employer Name, Claim mailing address, City, State, ZIP Code, and Benefit renewal month have been entered.
For a coverage table that is based on insurance coverage percentages, you can change the default deductible type and coverage percentage for each procedure code range. For a coverage table that is based on fixed, patient copayments, you can change the default deductible type and copayment amount.
Note: You can also add exceptions, but currently, only the "not covered" exception in coverage tables is used by Dentrix Ascend to automatically calculate insurance estimates.
Note - A note that is specific to this insurance plan. You can enter text, such as information from an EOB or other document from the insurance carrier. Also, you can insert a date if needed. The note is accessible from all patient records that have this insurance plan attached.
Click (or tap) Save.
To enter the required deductibles and maximum benefits for the plan, click (or tap) Benefits to open the Deductible and Benefits dialog box. Access to this dialog box is available only after you save the plan.
You can enter the required deductible amounts for each deductible type and enter the maximum benefits allowed.
Note: Adding required deductibles and maximum benefits to insurance plans requires the "Edit Benefits" security right.
To specify the methods for handling the Coordination of Benefits (COB) between primary and secondary insurance claims for a patient with this insurance plan as his or her secondary plan, click (or tap) Coordination of Benefits to open the Coordination of Benefits for dialog box. Access to this dialog box is available only after you save the plan.
For each Source of Payment for Primary Insurance Plan, select a Method for Coordination of Benefits, and then click (or tap) Save.
Note: Changing the coordination of benefits for insurance plans requires the "Edit Insurance Plans" security right.
Note: If this insurance plan is attached to a patient's record as a secondary plan, the method being used for coordinating benefits appears on the patient's Insurance Information page when the options for the secondary plan are being displayed.